Facility Rental Rules

Facility Rental Rules and Regulations

Reservation and Information  

Phone   (440)871-2200   Fax (440)871-5751

Email: desk@cityofbayvillage.com


Signer shall adhere to state and local laws pertaining to and governing the use of this facility and the use of alcoholic beverages at Bay Lodge.  The sale of alcoholic beverages is illegal and strictly forbidden.  All buildings are smoke free.The use of alcoholic beverages at or around the premises of the Gazebo is strictly prohibited.

Signer shall be responsible for all persons in their party, insofar as damage to the premises, equipment, breakage of materials, and fixtures, with the understanding that if the same occurs, reimbursement will be made by the signer.

Any funds due signer as a result of the breach of any condition of this agreement shall be withheld from the security deposit.  However, in no case does the forfeiture of the security deposit relieve signer of his/her responsibility for any damage to the premises caused by the signer that cost more than the amount of the security deposit. 

Signer shall have adequate personnel in charge of the management of the function for which they have been granted by this rental agreement, and that said personnel shall refrain from entering parts of the building not covered by this agreement.

Signer agrees to be off premises of Bay Lodge at 12:01 a.m. on weeknights, and 1:00 a.m. on Friday and Saturday.  Failure to vacate property on time shall cause renter to forfeit security deposit.

Signer may not enter the Bay Lodge premises until after 10:00 a.m. for Saturday and Sunday rentals.

Anything attached to the walls or ceiling can only be done with existing hooks.

The City of Bay Village shall not be responsible for any clothing or personal property that may be lost or stolen on these premises. 

Signer shall be responsible for obtaining from the City of Bay Village, other government agencies, all necessary permits as required by law.  If alcoholic beverages are served at the Bay Lodge from 8:00 p.m. to 1:00 a.m. (closing) on Friday and Saturday, the signer agrees to hire a security officer from the City of Bay Village Police Department. Signer shall provide the name of the security officer prior to the commencement of the rental period. Failure to adhere to these rules will result in cancellation of event.

Signer agrees to leave premises inside and out in the same condition as they found it.  This will include the removal of all debris, refuse, dishes and the return to storage of all chairs, table and furniture.  This will also include the sweeping the floor and mopping if necessary. The Bay Lodge has a dumpster on the south west side. 

Kitchen facilities are equipped to serve pre-prepared meals only.  Open fat frying, or cooking is strictly prohibited.  No counter top appliances other than coffee makers or warming trays may be used.  Nothing is to be left in the kitchen.  Refrigerator must be emptied.

Patio doors shall be closed at dusk as to not disturb the surrounding neighbors.

Music shall cease 1 hour prior to closing.

Should the signer cancel this agreement 30 days prior to the rented date they will receive a 100% refund of the security deposit; 14 day they will receive 50% and less than 14 days will forfeit the security deposit. 

Signer will be issued a key pick-up card when rental payment is received.  The key to the facility may be picked up at the time and date noted on the card and must be returned to the Police Department immediately after use.

Signer agrees to complete all the items listed under number ten (10) prior to returning the key to the Police Department at the close of the event.

Failure to adhere to the terms of this agreement shall result in forfeiture of security deposit.

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