717201872636

Facility Rental Fees

Reservation and Information  

Phone   440.899.3407   Fax 440.871.5751

Email: desk@cityofbayvillage.com

Available Dates

Contact City Hall via the phone, fax, or e-mail listed above to inquire about available dates or to further address any additional questions.  The phone number above will connect you to a voice mail which is checked routinely throughout the day to provide timely response. 

The City of Bay Village reserves the right to block certain dates from rental on an "as needed" basis.  

Rent and Security Deposit Rates

The Security Deposit and Rent rates are established by Council Ordinance.  Please refer to Codified ordinance Section 929 for Community House and Gazebo rates and Section 936 for Bay Lodge rates. Both are provided in the facility rental section of our web site.  All checks should be made payable to The City of Bay Village.  The Security Deposit is due at the time the contract is returned to City Hall and the Rent is due two-weeks prior to the event.  No Invoice Will Be Sent.  Separate checks should be issued for the Security Deposit and the Rent even if they are paid on the same date.  A Pricing Schedule is provided on the following page.

The cost of repairing any damages shall be charged directly to the renter in occupancy at the time of the damage.  Such cost will be charged against the security deposit.  Any costs over and above the security deposit will be the responsibility of the renter.

The City will return Security Deposits by mail within 2 to 5 business days after your event provided the facility is left in good order and all the terms and conditions have been met.

Viewing Facilities Prior to Renting

To view one of the facilities prior to renting, contact us at one of the numbers or  e-mail listed above and we will make arrangements for you to see the facility at a time when it is not in use.    

Rent Agreement, Payment, Access to Facility

A building rental reservation is not final until the rent contract is signed, returned to City Hall with the security deposit and the deposit clears the bank.  The facility is only available to you during the hours stated on your contract; therefore, plan accordingly for set-up and clean-up.

After the rent payment is received, but no later than two weeks prior to the event, you may pick-up or we will mail you a signed authorization card which shows the hours you rented the facility.  On the event date, you will take the card to the Bay Village Police Station located at 28000 Wolf Road and present it to the Dispatch Desk; the officer will provide you with a key to the facility which you will retain until you lock up after the event.  The key must be returned to the Police Station immediately after you lock up.  If the key is not returned, the Security Deposit will be forfeited.

Cancellations

Cancellations made 30 days prior to the rented date receive a 100% refund of the security deposit; 14 days receive a 50% refund and less than 14 days forfeits the security deposit. 

 

Facility Rental Price Schedule

Class Descriptions and Pricing Structure are established by Council under Codified Ordinance 929 for the Gazebo and Community House and 936 for the Bay Lodge.

Gazebo

There is No Security Deposit for the Gazebo and a $35.00 Reservation Fee per 4-hour block of time; 8:00 a.m. to 12:00 p.m. (noon); 12:00 p.m. (noon) to 4:00 p.m.; 4:00 p.m. to 8:00 p.m.

 

Community House and Bay Lodge Class Definition

Class A

City officials are permitted to use the facility for any Municipal purpose or function free of charge and may reserve dates as needed.

Class B

Bay Village non-profit groups

Class C

Bay Village for profit groups and private groups and parties

Community House

Week-End is defined as 5:00 p.m. on Friday to 11:00 p.m. on Sunday

 

 

Class B

Class C

Security Deposit

$125.00

$125.00

 

 

 

Rental Per Day & Time

 

 

8:00 a.m. to 4:00 p.m.

$50.00

$150.00

5:00 p.m. to 11:00 p.m.

$50.00

$150.00

All Day

$100.00

$200.00

 

Bay Lodge

Week-End is defined as 5:00 p.m. on Friday to 11:00 p.m. on Sunday.  Any weekday * rental that falls on a holiday will be at the Sunday rate. 

 

 

Class B

Class C

     Security Deposit

 

 

*  Weekend

$200.00 *

$350.00 *

*  Weekday

$85.00 *

$125.00 *

*  Equal to Rental Fee

 

 

 

 

 

Rental Per Day & Time

 

 

Friday and Saturday

$200.00

$350.00

Monday thru Thursday

$70.00

$125.00

Sunday

$200.00

$250.00

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